April 11, 2011 Meeting Minutes

TOPIC SUMMARY: Dues, Insurance, Meeting Planning, Notices, Officer Roles, Website


President Alex Rigoni called the meeting to order at 7:15 p.m.

ATTENDEES:

Alex Rigoni, President
Marty Rhine, Board Member
Marla Stermon, Treasury
Matt Thouvenot, Webmaster
Emily Thouvenot, Board Member
Andrew Chitwood, Board Member
Carrie Cohan, Board Member
Mike Cohan

AGENDA ITEMS:

Proof of Notice of Meeting or Waiver of Notice:

Meeting notice sent out on 3/27/11 via marquees

Approval of Minutes of Preceding Meeting:

Skipped due to nature of special meeting

Reports of Officers (President, Vice President, Secretary, Treasurer):

Skipped due to nature of special meeting

Reports of Committees:

Jamie McKillips to step down as Social Committee Chair (moving)

OLD BUSINESS

Secretary Position:

Sherri Guardiola stepped down from her position as secretary
No current board members interested in filling role
Marty Rhine’s neighbor is interested
Will fill position at annual meeting on 6/4/11 along with general elections for all positions
Alex Rigoni also to act as secretary in interim

Insurance:

Motion to purchase insurance was passed
Property and liability insurance purchased for $1309 per year

Dues Increase:

Modifying dues from $50 to $75 will be put to vote at annual meeting / block party on 6/4/11

Block Party:

Block party to be held on 6/4/11
Block party and annual meeting will be held coincident moving forward

Website:

Matt Thouvenot to give select board members dbase access
Matt Thouvenot to train select board members on sending mass communications emails

Other outstanding HOA items tabled until Fall meeting:

Neighborhood Watch
Solar Panels
Sheds
PODS
Wooden Fences
Composting
Pools
Speed Limit Signs

NEW BUSINESS

Future Meetings:

Future meetings laid out according to the following schedule: budgeting meeting to be held in late January/early February; annual meeting to be held in June; wrap up meeting to be held in late October/early November
Dates for this year’s meeting are as follows: annual meeting will be held on 6/4/11; wrap up meeting will be held on 10/4/11
Meetings scheduled for 6/7/11, 9/6/11, and 12/6/11 are to be cancelled
Next year’s meetings are tentatively scheduled for 2/7/12, 6/8/12, and 10/30/12

Election of Directors (if applicable):

Annual elections to be held at annual meeting on 6/4/11
Matt Thouvenot volunteered to make ballots

Adjournment:

Meeting adjourned at 8:30 PM by Alex Rigoni