June 4, 2011 Meeting Minutes

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TOPIC SUMMARY: Board Election, Budget, Dues, Insurance, Meeting Planning, Notices, Officer Roles, Trees


Written by Alex Rigoni
President Alex Rigoni called the meeting to order at 4:12 p.m.

ATTENDEES:

Alex Rigoni, President
Christin Rigoni, Guest
Aaron Heepke, VP
Tanya Heepke, Guest
Marla Stermon, Treasury
Matt Thouvenot, Webmaster
Emily Thouvenot, Board Member
Andrew Chitwood, Board Member
Carrie Cohan, Board Member
Mike Cohan, Guest
Jan Stephenson, Guest
Lindsey Wulfing, Guest
Stacey Ritter, Guest
Barb Anderson, Guest
Sherry Guardiola, Guest
+ Many more, might poll the board to get the full list, I also thought we took roll call

AGENDA ITEMS:

Proof of Notice of Meeting or Waiver of Notice:
Meeting notice sent out on 5/1/11 via email and 5/23/11 via marquees.

APPROVAL OF MINUTES:

Minutes accepted as read.

REPORTS OF OFFICERS (President, Vice President, Secretary, Treasurer):

Treasurer – Summarized spending to date; JK Turf Pro added $5 fuel surcharge to each cutting; Electric bill excessive; get timer for fountain.

REPORTS OF COMMITTEES:

Landscaping – Several evergreen trees on berm need replacing (dead).

OLD BUSINESS:

Secretary position vacant; Alex Rigoni to act as secretary in interim.
Insurance – property and liability insurance purchased for $1309 per year.
VOTE: Motion passed to vote on increasing dues from $50 to $75.  Vote did not pass.
Outstanding HOA items tabled until Fall meeting:
Neighborhood Watch
Solar Panels
Sheds
PODS
Wooden Fences
Composting Issues
Pools
Speed Limit Signs
Gardens

NEW BUSINESS:

Future meetings, New Format (cancelled meetings scheduled for 6/7/11, 9/6/11, and 12/6/11)
Budget Meeting, January
Annual Meeting, June
Wrap-up Meeting, November (possibly Sept/Oct)
Next year’s meetings are tentatively scheduled for 2/7/12, 6/8/12, and 10/30/12
VOTE: Motion passed to vote on appointment of all Directors to Committee Leaders; Vote passed.
VOTE: Motion passed to vote on appointment of Webmaster to Director (total of 10 Director positions); Vote passed.
Director of Social Events
Director of Landscapting
Director of Welcoming
Director of Communications
Director of Safety (Neighborhood Watch)
Director of Website
Election of Directors (if applicable):
VOTE: Motion passed to hold Annual elections; top 10 vote recipients: Alex Rigoni, Marty Rhine, Andrew Chitwood, Jan Stephenson, Tyler Winters, Matt Thouvenot, Carrie Cohan, Aaron Heepke, Stacey Ritter, Lindsey Wulfing

ADJOURNMENT:

Meeting adjourned at 4:58 PM by Alex Rigoni